Do you handle file sharing on a regular basis? Then, follow the post below.
Every day, we need to deal with loads of data and information. Some of which are extremely sensitive and confidential by nature, such as financial data or company secrets.
However, many times you would need to share some of such files via the internet. But, compromising the security or unauthorized access can pose a big threat to your finance and/or company reputation.
Hence, what can be done?
You must ensure the security of sensitive files during sharing. However, it can be a challenge to do so, But, still, the following tips will help you to at least boost the security of file sharing.
Some Simple-To-Follow Strategies To Ensure Secure File sharing
Train Your Employees:
Do you have a company? Then, you must arrange training sessions on file handling and file sharing for your employees.
Some employees may unaware of these strategies. And you know very well that a minor mistake could end up to a big loss. Hence, there is no scope of unintentional mistakes, as cybercrimes are rising exponentially.
These insightful sessions will help your employees to analyze and categorize data to define their security level. Thus, they can better ensure security during handing and sending data. Nonetheless, sharing a sensitive datasheet needs more attention than scheduling weekly meetings.
What Is More?
You must make your employees realize the importance of cybersecurity. As a result, they will take care of the same during any task, minor or major.
Moreover, arranging sessions on the latest cyber threats is also critical since many seasoned professionals also fall in the trap of advanced hacking approaches.
Furthermore, your employees must know which files they can exchange online and which they cannot. Thus, you can protect the safety of your sensitive business information to a great level.
Stay Safe From Phishing:
Phishing is not a new concept but it is still prevalent with advanced techniques. Do you know the end of 2017 witnessed 16 phishing emails every month in average users’ inbox? That means one mistake can invite a big mishap.
Hence, you must handle your emails with great attention. If you receive unsolicited emails, contact the respective organization first whose name is mentioned in the email.
Do not open emails from unknown senders. Stay away from downloading attachments or clicking on links. Otherwise, malware or spyware can be downloaded without your knowledge. And the result is the infection of the entire system.
Do you know some viruses can self-replicate to get transferred from one device to another? That means any sent files from your computer could also infect your client’s system.
You can enhance the security of your system by installing anti-malware software. It will keep scanning of every incoming as well as outgoing email without your intervention.
Take The Help Of Passwords:
Always set a strong, hard to guess the password to all your confidential files. Bid adieu to “password123” or “abc123” if you are serious about file security.
Do not use the same password for multiple files. It will prevent unauthorized access to other files if the hacker somehow managed to crack the password for one file. Thus, you can minimize your loss.
The Bottom Line
Be proactive and attentive to the file-sharing process. Moreover, implement as many safety measures as possible for your business.